Administraive Assistant

Job Description

Recruiter: Taylor O’Malley | (phone number removed) | (url removed)

Job Overview:

As an Administrative Assistant, you will be responsible for providing efficient administrative support to our team, ensuring the smooth operation of our office, and contributing to the overall success of the organization. This role requires exceptional organizational skills, attention to detail, and the ability to multitask effectively.

Key Responsibilities:

Office Management:

Maintain a well-organized and tidy office environment.

Order and manage office supplies and equipment.

Coordinate office maintenance and repairs as needed.

Administrative Support:

Assist in scheduling meetings and appointments.

Handle incoming and outgoing mail and correspondence.

Prepare and format documents, reports, and presentations.

Maintain and update company databases and records.

Manage and organize electronic and physical files.

Communication:

Greet and assist visitors, clients, and employees.

Answer and direct phone calls, emails, and inquiries professionally.

Act as a liaison between departments, ensuring efficient communication.

Travel and Event Coordination:

Make travel arrangements and accommodations for employees.

Assist in planning and organizing company events or meetings.

Data Entry and Reporting:

Enter data accurately into spreadsheets, databases, and software.

Generate reports and summaries as needed.

Team Support:

Assist team members with administrative tasks and special projects.

Collaborate with other departments to ensure cross-functional support.

Qualifications:

Proven experience as an Administrative Assistant or in a similar role is preferred.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Strong communication and interpersonal skills.

Excellent time management and organizational abilities.

Attention to detail and a high degree of accuracy.

Ability to handle confidential information with discretion.

A proactive and problem-solving mindset.

Bachelor’s degree or equivalent experience is a plus.